SYSTEM CAPABILITIES AND FEATURES

DEMONSTRATION SYSTEMS

ORIENTATION VIDEOS WITH “VOICE-OVER” NARRATION

DETAILED INFORMATION BOOKLET

PRICING AND ORDER FORMS

ADDITIONAL MODULES

THE FOUR VERSIONS OF AGENCY EXPERT

REMOTE ACCESS CAPABILITY

EXAMPLES OF SCREENS AND REPORTS

SIDE-BY-SIDE COMPARISONS TO THE COMPETITION

IMPORTANT “SHOPPING TIPS”

CONSIDERING A “WEB-BASED” SYSTEM?  LEARN MORE HERE...

DISCOUNTS AVAILABLE

TRAINING AVAILABLE

SYSTEM HARDWARE REQUIREMENTS

GBS, INC. REFERRAL POLICY

COMMISSIONS TRACKING / ACCOUNTING

Incoming Commission Tracking Screen

The Commission Manager makes the demanding task of tracking and auditing your incoming commissions a “walk in the park.” Through the Standard Version of AGENCY EXPERT, your tracking and auditing of received/incoming commissions is entirely automated. This guarantees that the commissions owed are tracked, audited and thus always received. Furthermore, through the Commission Schedules capability, AGENCY EXPERT for Windows will automatically calculate the exact amount you should receive for each commission payment on every case. Not only does AGENCY EXPERT guarantee you will receive the commissions owed to you, AGENCY EXPERT also guarantees that the payments made to you are of the correct expected amount. Through the GA Version of AGENCY EXPERT, your full commissions accounting practices (including outgoing commission split calculation and pay out, generation of commission statements, printing of checks and 1099s and much more) are automated.

Expected Commission Tracking Grid

Tracking/Auditing Expected Incoming Commissions
Incoming Commission Schedules are defined and linked to the appropriate policies to allow the calculation and tracking of expected incoming commissions. This capability allows the expected commission amounts to be automatically calculated and input into the AGENCY EXPERT for Windows Commissions Tracking Module. This capability ensures quick and accurate auditing of your expected and received commissions.

Schedules can be defined based on any commission payment schedule a carrier may use: Flat Premium, Tiered Premium, Fluctuating Premium, Target and Excess, Face Amount, Fluctuating Face Amount, Annual Production, etc. By defining and tracking your incoming commission schedules, you are also able to generate reports regarding the commissions to be expected over a future period of time. Once you have defined a commission schedule, that schedule is tied to the particular Carrier and Product to allow for quick and easy lookup and attachment to the desired policy.

Thanks to the AGENCY EXPERT for Windows “Expected Commission” manual entry capability, any commission schedule (no matter how complex) can be accurately tracked. Through AGENCY EXPERT for Windows, your expected commission on ANY policy or investment can be quickly and easily viewed with a single click!

Outgoing Commission Tracking Screen

Defining and Accounting of Outgoing Commission Splits
AGENCY EXPERT for Windows allows the tracking and accounting of an unlimited number of outgoing splits for any case. Future changes in outgoing split scenarios can be entered at the inception of the policy and automatically accounted for at the desired future date. Outgoing splits can be paid out as a percentage of commission, a percentage of premium, a flat amount or an amount which is calculated and entered at the time the transaction is entered. In addition, AGENCY EXPERT allows the splitting of both incoming commission amounts and/or incoming GA override amounts. Outgoing Splits can also be entered by default if you desire. The “split defaults” capability not only saves time but also decreases the chance of costly errors due to incorrect split scenarios being linked to the wrong policy. There is simply no system available that matches this level of flexibility, functionality and accuracy. Finally, AGENCY EXPERT allows you to setup, track and account for amounts that are to be paid into a sub-agent’s “reserve account” through the commission splits screen.

Incoming Commission Processing/Accounting Screens

Tracking and Entering Incoming Commissions
As commission checks and statements are received from a carrier, administrator or general agent, they are entered into the AGENCY EXPERT Commission Manager using the transaction entry screens shown below. The Commission Manager automatically processes and audits the transaction to make sure that 1) the transaction is balanced, 2) the carrier has paid you all your owed commissions and 3) that the paid amounts are correct based on the particular commission schedule(s). This data is also used for the generation of commission reports and in the calculation of commission payable to sub agents (through the GA Version of AGENCY EXPERT for Windows).

Commission Processing/Accounting Screens (Paying Out Commission)

Once commission transactions are entered and saved, a payables file is can be generated (through the GA Version of AGENCY EXPERT for Windows) which can be edited by the user before printing commission checks and/or statements to sub-agents. Editing of the payables file guarantees that commissions are not paid to terminated agents or to agents who currently run a negative balance.

Outgoing commission payments are automatically calculated based on 1) the split scenarios entered and linked to the specific policies and 2) the commission payments received from the carrier(s), administrator(s) and/or GA(s). AGENCY EXPERT automatically sums the calculated splits then allows the user to create a payable record, post the desired transaction items and even print statements, checks and 1099s.
A detail of commission items payable to an agent or agency can be quickly displayed with a single click on the VIEW DETAIL button.

Commission Adjustments and Advances Screens

Commission Advances and Other Adjustments
Commission Advances and Other Adjustments are entered and tracked through the Other Adjustments tab. Advances can be entered, calculated and paid based on a Policy-Specific Advance to an agent or agency or based on an Account-Specific Advance to an agent or agency (whichever best fits your pay out needs). AGENCY EXPERT for Windows will even calculate the amount of the advance to be paid and print the Commission Advance check(s).